Effective: March 23, 2023
Note this document may be updated from time to time, whereupon the Effective data above reflects the date of the latest changes.
- Types of Personal Data We Collect
- How Your Personal Data is Collected
- Hour Your Personal Data is Used
- How Your Personal Data May Be Shared
- Your Rights Under This Policy
- Retention & Deletion Policy
- Security For Your Personal Data
“We” and “our” refer to Above the Bar System (henceforth “ATBS”). We represent the mobile apps, data systems, and IT infrastructure in which your Personal Data may be stored. We are responsible for the proper security and handling of your Personal Data within our systems.
A “Licensee” is a client of ATBS that is using our systems to manage their facilities and their relationship with their human resources and end customers (henceforth “End Users”).
Types of Personal Data We Collect
We may collect the following types of data:
Name, Address, Phone Numbers, Email Addresses, Date-Of-Birth, Gender
Contact preferences (ie, email, text messaging), Opt-In/Opt-Out preferences, Communications History
We do not collect payment methods such as credit card or ACH credentials. If our Licensee is processing payments through our system, we do store a secure token record which allows us to process payments on the End User’s behalf. We do store the results of such payment processes (ie, approved or denied, amount of transaction, and what the transaction was for (membership, product purchase, etc).
End User & Client Program Interaction Data
We collect such information as attendance to classes, workout results, in-system chat dialogs with other End Users, plus such data as Client may request from End User from time-to-time.
System Interaction Data
We collect time of login, time of logout, IP addresses, type of browser, and device & OS used by the End User. We collect this information for auditing and improving system performance as well as for improving our Licensees’ performance in their relationship with their End Users.
How Your Personal Data is Collected
You may give us your personal data through your interactions with any of our mobile applications, our website forms, or our event registration sites.
We may receive your personal data through your interactions with any or our Licensee human resources.
How Your Personal Data is Used
Your personal data is used by the Licensee to manage the relationship between you and the Licensee, so that the Licensee may provide the services you have engaged them to provide.
Your personal data may be used by us to allow us to communicate with you regarding schedule changes, service outages, failed payment transactions, and other communications necessary to maintain effective relations between you and the Licensee.
Your end user & client program interaction data may be used by us to analyze overall performance and provide reporting to the Licensee to improve their offerings.
The subset of end user & client program interaction data specifically related to scoring in workouts and events (“your scoring data”) may be used to provide a ranked listing (“leaderboard”) that may be exposed to all other End Users of your associated Licensee or may be exposed publicly beyond said scope.
How Your Personal Data May Be Shared
The entirety of your personal data collected is shared with the Licensee that you have an association with.
Your scoring data, along with your name, may be shared with the other End Users of your associated Licensee or may even be shared publicly beyond said Licensee. You are provided the ability to restrict this sharing by means of controls within the ATBS mobile apps.
You have the right to request that your demographic personal data be deleted, whereupon such request must be made to your associated Licensee. Your associated Licensee has the ability to delete your account whereupon it is rendered as a “logical delete” and made no longer unavailable.
Intermittently, our systems perform a “physical delete” sweep, which may remove logically deleted records (see next section).
You have the right to restrict your name and scoring data from being exposed publicly or to other End Users. In such a case, your name and scoring data will not be displayed on any leaderboard systems provided by ATBS.
Retention & Deletion Policy
We retain personal data for the period needed for various purposes including:
Maintaining opt-in/opt-out lists
Complying with mandatory record retention requirements
Complying with any legal obligations